Compliance Services

Modern businesses and organisations have to comply with a wide range of standards across every aspect of their business. We provide Compliance services tailored solutions so no matter where you need assistance, we can help.

Facility Support Services, Compliance Services, mechanical and electrical solutions, Planned Preventive Maintenance

The list of regulations you and your company must adhere to is ever-growing and there are hundreds of organisations out there that claim they can help you with part of your obligations. Smart Facilities Management, however, offer a comprehensive compliance services where you can get expert advice followed through with a high level of professionalism.

We have genuine experts covering every aspect of property services, security, Compliance services and much more. You can save your organisation time and money by hiring Smart Facilities Management to review your current position, create a plan of action and implement it in an all in one service.

Smart Facilities Management has grown naturally, hiring staff that specialise in a wide range of fields all working to make your life easier. We have extensive experience dealing with regulations, testing and day to day management and handle the obligations of companies of all sizes.

Integrated Compliance Services

Click on one of our key Compliance services listed below to read more:

For a Free No Obligation Consultation or Estimate

rooftop air con installation

Air Conditioning Inspection & Certification

Smart Facilities Management along with our carefully selected partners; design, install and maintain air conditioning systems working with all leading manufacturers, such as; Daikin, Mitsubishi, Toshiba, Fujitsu and Samsung offering solutions such as; Split, VRV Air Conditioning and Package Ducted Systems. We carry out servicing and F-gas testing and certification.

Emergency Lighting

Installation | Testing | Maintenance

Having specially fitted lighting for emergencies highlighting safe means of escape is crucial for the safety of all those inside a property and also so that you’re covered legally should a situation emerge where they are needed for people to escape. 

As with all emergency equipment, regular testing is required and can be expensive and problematic if you hire the wrong firm. So let us take this ongoing burden from you. We can design, install, maintain and also carry out the required routine checks on your behalf, helping you to achieve full compliance and most of all have complete peace of mind.

Where necessary to safeguard people, emergency routes and exits requiring artificial illumination must be provided with emergency lighting of adequate intensity, in the event the normal lighting fails (e.g. during a fire). Where there are defined escape routes, the relevant parts of BS5266 now require a luminance level of one lux on the centre line of the escape route. Smart Facilities Management can advise you on the extent of protection your business will need from emergency lighting to meet the required standard

Good lighting can make all the difference when it comes to an emergency situation. People may need to exit a building safely at night when there is no natural light or be trapped deep inside a building with no way of telling where they are going. We test your lighting to ensure that it is reliable and up to the latest British industry requirements.

Manual worker working on electrical equipment.

Fire Alarm Maintenance

Fire detection systems are designed to respond to fires at the earliest possible opportunity, alerting those inside the building that they are in danger. It is essential that an alarm system works to alert those in the building and the emergency fire services. Early notification of a fire is crucial and is proven to saves lives as well as business and property.

The Regulatory Reform (Fire Safety) Order 2005 requires that premises must be equipped with appropriate fire detectors and alarms. Automatic fire detection will also be needed in certain circumstances, such as premises where people sleep.

Fire Call Point Testing

Fire call points are emergency devices located within buildings to enable a person to alert those inside the building and the fire services in the event of a fire. 

Fire Alarms should be regularly tested to ensure their functionality and ability to safeguard persons and premises. British Standard BS5839-1 recommends this is undertaken weekly or as determined by the fire risk assessment. There can be penalties for non-compliance. 

Many of our clients turn to Smart Facilities Management to manage the safe efficient management of their mandatory call point testing, to ensure this is completed on time and as required.

London, England-19 October,2018: Fire alarm for emergency on the wall in train station, subway or underground at London train station, England. Public fire alarm for safety concept.

Fire Door

Inspection | Installation | Maintenance | Certification

Buildings are compartmentalised to delay the spread of fire from one area to another. Each compartment is usually linked by fire doors, which create a vital barrier to stop the spread of a fire once it has taken hold in a building. 

Fire doors have two important functions in the event of a fire; when closed they stop the spread of fire and when opened they provide a means of escape.

Fire Doors are an essential requirement and regular inspections/maintenance are imperative to ensure they are in good working order and achieve certification. At smart we’re accredited by the National Association of Fire Door Inspectors and can carry out Inspection, Installation and Maintenance of the fire doors within your buildings providing Regulatory Reform (Fire Safety) Order 2005 compliance.

Our Fire Door Inspection service provides a detailed inventory and written maintenance inspection report of all your Fire and Fire Exit doors, using our latest data collection technology and software. 

Where necessary, the service includes a full rectification report outlining the defects and faults with the fire doors within your premises. An identification label is attached to each fire door providing a unique numbering system for data referencing and demonstrating to the users of the building that the doors have been surveyed professionally. On completion, an inspection certificate is provided for identification purposes in compliance with the Regulatory Reform (Fire Safety) Order 2005.

Smart Facilities Management will ensure that the Fire Doors you are specifying or installing will perform exactly as required in the event of a fire. Smart Facilities Managements installation team are fully qualified fire door technicians in association with the National Association of Fire Door Inspectors.

Smart Facilities Management can prepare specifications for upgrading and supplying fire doors to new, listed and existing buildings. The correct installation of a fire door set requires a clear understanding of the role played by each individual component. It is essential that all fire door sets are installed by a professionally trained installer.  All of our engineers are fully trained and competent to the highest standard. 

We provide our clients with full assurance that all work has been carried out according to the manufacturer’s instructions and/or installed to BS8214:2008

Fire Extinguisher

Installation | Servicing | Maintenance

Along with our carefully selected partners, our fully accredited and trained staff can give you peace of mind, protecting lives and letting you know you are also meeting the latest legal requirements.

Fire safety legislation is increasing all the time and we advise you to contact us to make sure your premises are covered and ready for business. All makes of fire extinguishers are serviced to BS5306.

Fire Extinguisher Installation & Servicing, Compliance services

Fire Risk Assessments | Fire Door Maintenance

Fire safety is a primary concern for all property owners and having regular fire risk assessments is a legal requirement. Working with our carefully selected partners, our team are affordable and highly skilled with every person involved in the process being fully accredited to the highest British standards.

The Regulatory Reform (Fire Safety) Order 2005 places a duty on the ‘responsible person’ to carry out a fire risk assessment of non-domestic premises. In the workplace, this may be the employer, occupier, landlord or owner and it applies to businesses who employ five or more people. It’s recommended that you review your fire risk assessment as least once a year.

The main purpose of a fire risk assessment on a workplace is to: 

  1. Identify the fire hazards
  2. Identify people at risk
  3. Evaluate, remove or reduce the risks
  4. Record your findings, prepare an emergency plan and provide training
  5. Review and update the fire risk assessment regularly

The following are all considerations that are to be factored into your fire-based risk assessment:

  • Emergency routes and exits
  • Fire detection and warning systems
  • Firefighting equipment
  • The removal or safe storage of dangerous substances
  • An emergency fire evacuation plan
  • The needs of vulnerable people, for example, the elderly, young children or those with disabilities
  • Providing information to employees and other people on the premises
  • Staff fire safety training

Fire Signage | Compliance Services

Fire signage needs to be clear and easily understandable in an emergency. A great deal of thought should go into where signage is positioned so that it is noticed when needed. Smart Facilities Management have the experience and knowledge to supply and fit fire signage in your building to achieve Regulatory Reform (Fire Safety) Order 2005 compliance.

Smart Facilities Management are able to provide photoluminescent signs in order to provide a cost-effective solution to delivering an illuminated sign system in the event of power failure. To obtain maximum photoluminescent intensity, signs are placed as close as possible to an existing light source.  

security fence around industrial building with fire exit
Technician repairing Gas Furnace using digital tablet

Gas Safe & Landlord Certificates

Commercial | Residential | Industrial

Many organisations currently turn to Smart Facilities Management to manage their business or rental portfolios’ gas safety and boiler servicing. We manage, inspect, maintain and certificate gas-fired appliances. From commercial kitchens, commercial boilers, domestic boilers, landlord certificates for rented properties to landlords verifying that their properties are safe for people to live and work in. 

Equipped with our pool of Gas Safe accredited engineers, we’re able to carry out gas safety inspections and can declare a property to be up to the standards required by law in terms of safety equipment and practices.

It’s a legal requirement for any gas appliances within rented businesses and residential properties to be inspected by a professional organisation with Gas Safe registered engineers. The landlord is responsible to ensure all gas appliances (such as cookers, boilers, and any other gas appliances) are checked routinely to ensure that they are safe for use by tenants and occupants.

We are able to arrange for one of our gas safe registered engineers to annually attend your properties to carry out gas safety inspections at a convenient time to suit you. Following our inspection, you will be provided with a full inspection report and gas safety certificate, valid for 1 year. To make things as cost-effective as possible, we often combine our clients servicing and routine repairs of any gas appliances during the same visit. Our office will contact you prior to the due dates to book a convenient time for the visit and your certificates can be uploaded to your online portal for ease of access. 

We often combine our client’s servicing and routine repairs of any gas appliances during the same visit. Our office will contact you prior to the due dates to book a convenient time for the visit and your certificates can be uploaded to your online portal for ease of access. 

NICEIC Periodic Fixed Wiring Inspection

Many organisations currently turn to Smart Facilities Management to manage their business or rental portfolios’ electrical safety. We manage, inspect and certificate electrical installations. From large commercial installations, office blocks, schools, colleges, public buildings, to rented properties for landlords verifying that their properties are safe for people to live and work in. 

Electrical installations can deteriorate with use and age, periodic fixed wire testing is vital to ensure the safety of users and the safety and serviceability of equipment. Often referred to as ‘hard wire testing,’ ‘periodic inspection’ or ‘Electrical Installation Condition Report (EICR), fixed wire testing is a regime involving professional testing of the electrical systems, circuits and services carrying electricity around a building. It covers the majority of the hard wiring throughout a building, meaning items such as main panels, distribution boards, lighting, socket outlets and air conditioning are all tested.

The National Inspection Council for Electrical Installation Contracting requires wiring to be inspected regularly by accredited individuals to carry out the checks. At Smart Facilities Management, our NICEIC engineers are certified to declare your wiring safe.

Equipped with our pool of NICEIC accredited engineers, we’re able to carry out periodic fixed wiring safety inspections and can declare a property to be up to the standards required by law in terms of safety equipment and practices.

NICEIC Periodic Fixed Wiring Inspection
PAT Testing, Compliance services

PAT Testing | Compliance Services

Smart Facilities Management offer a Portable Appliance Testing service to many organisations, both multi and single sited which is both thorough and affordable. We are highly experienced and carry out tests for many companies. We make sure that none of your time is wasted waiting for your appliances to be tested, completing the tests as efficiently as possible.

Portable appliance testing (PAT Testing) is the process of periodically testing your electrical appliances. This helps to ensure they are effectively maintained and safe for use within the appropriate environment, according to the manufacturer specifications. PAT Testing is an essential aspect of every company’s health & safety policy to ensure that staff aren’t harmed by any electrical equipment within a business premise.

PAT tests are requirements for businesses whatever the size, to ensure all portable appliances are safe and up to standards - by having your appliances PAT tested you are ensuring your employees and premises stay safe and that your business conforms to the Health and Safety at Work Act of 1974, Electricity at Work Regulations of 1989, Provision and Use of Work Equipment regulations of 1998 and the Management of Health and Safety at Work regulations of 1999 acts. Essentially if you’re a business owner, having your items PAT tested is a requirement that helps keep everyone safe at work and you should make sure your PAT testing frequency is in line with the recommended guidelines.

Water Hygiene | Water Treatment | Legionella Services

Smart Facilities Management and our highly experienced team of water treatment chemists provide a comprehensive range of Water Treatment Services, to help you best manage your valuable water systems. 

These include:

  • Full system, CWS tank, HWS calorifier cleaning and chlorination services
  • Cooling tower treatment, analysis, sampling and refurbishment
  • Closed system treatment and protection services
  • Biofilm control
  • Closed System chemical flushing services
  • Ongoing water testing to ensure your systems are maintained in top working order
  • Specialist advice on how to treat and protect your systems such that they operate safely, efficiently and without unnecessary wear and tear

Our designed solutions are tailored to ensure you comply with the requirements of the Health and Safety Executive’s Approved Code of Practice (ACOP) L8 and Technical Guidance HSG274, as well as other best practice guidance such as HTM 04-01 and relevant British Standards.

Smart Facilities Management can offer a range of bespoke programs planned to suit your needs and can recommend a control scheme to manage the risk from legionella and other microbiological pathogens.

We offer a full range of water hygiene services including:

  • The complete range of water hygiene tasks in accordance with HSG274 (parts 1, 2 and 3) and HTM 04-01 Part B
  • Full UKAS accredited sampling services for legionella, pseudomonas, general microbiological activity and other waterborne pathogens, including a range of rapid microbiological services

All the above is backed up by a bespoke logbook system and where required electronic data store and online logbook systems to suit your specific requirements.

Dealing with a bacterial outbreak takes expertise and a high level of coordination. Our organisation has cleaned bacterial water-based issues in many infected areas, leaving the vital resource ready for use. Our Compliance services are fast, efficient and thorough.

Water Hygiene | Water Treatment | Legionella Services
Laboratory Services

Laboratory Services | Compliance Services

Smart Facilities Management have access to a comprehensive range of accredited microbiological and analytical laboratory services from the water and air environments, specifically tailored to your needs. Our experienced team are on hand to assist with interpretation of results and to offer further advice as necessary.

Wet & Dry Riser Servicing & Testing

Wet and dry risers allow the fire services access to pressurised water that they can then use to fight a fire. It is essential that these are regularly serviced and in a good working condition for the safety of everyone in the building. Smart Facilities Management along with our carefully selected partners, offer a comprehensive Compliance services to maintain and test all fire safety equipment regularly, in line with code of practice BS9990:2015.

The person or company responsible for a building or site is legally required to maintain all firefighting equipment, including dry risers. The British Standard Code of Practice BS9990:2015 requires a full annual pressure test and six monthly visual inspections for dry risers in buildings above 18 metres and below 60 metres (buildings over 60 metres/18 storeys require wet risers).

Engineer check red generator pump for water sprinkler piping and fire alarm control system.
The Walkie-Talkie commercial skyscraper on 20 Fenchurch Street in the financial district of London, England.

Fire Safety Watches/Patrols

Employing fire safety patrols to protect buildings has become an increasingly popular option for those looking to pass recent more stringent fire safety regulations. Buildings that fail the new list of requirements need to ensure that they are taking steps to address their shortcomings and maintain the safety of residents while faults are being addressed. Our fire wardens and security officers are often called in to watch over buildings, ready to sound the alarm and assist people to exit a building safely in the event of a fire.